Invoicing — deposits, finals, and your bank details

MyTradeSite handles the two real-world invoice scenarios most trade jobs need: a deposit upfront, then a final invoice on completion.

Setting up your payment details (do this once)

1. Go to Finances → Payment Details in your dashboard.
2. Fill in your bank name, account name, sort code, and account number.
3. Set your payment terms (e.g. "Payment due within 14 days").
4. If you're VAT registered, tick the I'm VAT registered box and add your VAT number.
5. Hit Save.

These details now print on every invoice you send. The customer pays you direct — no card processing fees, no waiting for Stripe payouts.

Sending a deposit invoice

When a customer accepts a quote, you can generate a deposit invoice (typically 25–50% of the total) with one tap. Sequential numbering starts at DEP-001 and goes up. The customer gets a branded PDF with your bank details and a payment reference.

Sending the final invoice

When the job's done, generate the final invoice (numbered INV-001 onwards). The deposit is automatically deducted from the total so the customer only sees the balance owed.

How sequential numbering works

Once you've issued DEP-001, the next deposit invoice is DEP-002, and so on. Same for INV-001 → INV-002. You don't need to track this — MyTradeSite does it for you.

Sending the invoice

After generating, tap Email Customer. They get a branded PDF with bank details printed on it, plus your payment terms. You also get a copy.

Monthly P&L

At the bottom of the Finances tab there's a Monthly P&L card showing revenue, costs, gross profit, and average job value for the current month. Updates automatically as invoices and material costs are entered.